After a free consultation you get a written scope with a fixed implementation price. The ranges below show where most projects land, so you can judge fit before we talk.
Starter Workflow
One well-defined workflow, built and tested properly.
Indicative€500–€1,000one-off implementation
What's included
Short scoping call and a written one-page scope
One workflow connecting up to two or three tools with standard integrations
Build, testing with example data and go-live
Basic failure alert
Written handover notes and a walkthrough call
Typical projects
A single repetitive workflow · Form-to-CRM automation · Automated notifications · Basic lead routing · Simple AI-assisted email drafts
Connected, multi-step workflows with monitoring and training.
Indicative€1,500–€3,000one-off implementation
What's included
Discovery session, workflow map and fixed-scope proposal
Several connected workflows across multiple tools, including AI steps where useful
Human approval steps and error handling
Testing with realistic scenarios and a review period after launch
Monitoring and failure alerts
Documentation and a team training session
Typical projects
Multi-step workflows · Several business applications · AI-assisted lead qualification or customer support · CRM integration · Teams that need training and documentation
Integration maintenance when connected tools change
Usage and cost reviews
A set number of minor improvements per month
Monthly status report
Prices exclude VAT. Ranges are guidance, not offers: the quote reflects your scope, integrations, data and support needs. Delivery dates are set in the proposal once scope is agreed.
What you pay for
Four kinds of cost, always itemised.
Automation involves more than our fee. Every proposal lists each of these separately.
01Implementation fee
A one-off fee for discovery, design, build, testing, deployment and handover. Quoted as a fixed price for an agreed scope.
02Recurring service fee
Optional monthly support for monitoring, fixes and improvements. Scope and response times are written into the agreement.
03Third-party software
Subscriptions such as your CRM, Zapier, Make, n8n hosting, calendar or messaging tools. Paid directly by you to the provider in most cases.
04Usage-based AI charges
AI model providers charge per use. Costs grow with volume and are never unlimited. We estimate them up front, set limits, and report actual usage.
Scope
What moves a project up the range.
Number of integrations
Each connected system adds setup, authentication, testing and maintenance. Tools without a usable API take longer.
Data quality
Inconsistent, duplicated or incomplete data needs cleaning or extra validation before it can be automated reliably.
Approval rules and exceptions
Every exception path and approval step has to be designed and tested. Processes with many special cases cost more.
Channels and languages
Each additional channel (email, chat, WhatsApp, voice) or language multiplies the content and testing required.
Volume
Higher volumes need more robust error handling, rate-limit management and monitoring — and raise usage costs.
Compliance requirements
Regulated data, data-residency needs and audit trails add design, documentation and provider constraints.
Legacy systems
Older software without modern APIs may need workarounds such as file exports or custom connectors.
Not included in package prices
Third-party software subscriptions (CRM, automation platform, calendar, messaging tools)
AI model and API usage fees, which depend on volume
SMS, WhatsApp and other per-message provider charges
Unlimited support or on-call cover — support is scoped per plan
Changes outside the agreed scope, which are quoted separately
Data clean-up or migration of large legacy datasets, unless scoped
Legal, regulatory or data-protection advice
FAQ
Pricing questions
Are these prices fixed?+
No. They are indicative ranges to help you judge fit. After a consultation we provide a written quote based on your actual scope, integrations, support needs and expected usage.
What does the free consultation include?+
A call of around 30 minutes to understand your workflow and tools, and an honest view of whether automation makes sense and which next step we'd recommend. No obligation.
Do I need a monthly plan?+
It isn't mandatory, but most automations depend on third-party apps that change over time. A support plan means someone is watching and maintaining them.
Can I pay in stages?+
Larger projects are normally split into a deposit and milestone payments. The schedule is set out in the proposal.
Is Managed Support unlimited?+
No. Each plan covers monitoring, fixes within the agreed scope and a defined amount of improvement work per month. Larger changes or new workflows are quoted separately, so you always know what you are paying for.
Are AI usage costs included in the implementation price?+
No. AI model and API providers charge per use, and those fees depend on your volume. We estimate them before you commit, help you set spending limits, and report actual usage.
What if my budget is under €500?+
We may still be able to help with a very small fix, or point you to a tool you can set up yourself. Tell us about it — we'll be honest if it isn't a fit.
Next step
Find out what's worth automating in your business.
Book a free 30-minute consultation. We'll look at how your team works today and recommend a practical first step, or tell you honestly if automation isn't worth it yet.